Sunday, November 10, 2024

From Passable to Polished: Unlocking Excellence in Legal Writing

A review of Elegant Legal Writing by Ryan McCarl, University of California Press. (2024)

Ryan McCarl's Elegant Legal Writing is a practical guide that equips attorneys with the tools and techniques to transform their writing from average to exceptional. This book is not just another legal writing guide; it's a resource that empowers lawyers with practical advice backed by cognitive science, stylistics, and the author's extensive litigation experience. It's a guide that doesn't just tell you what to do, but shows you how to do it, offering clear, actionable advice for crafting compelling legal documents.

The book is structured into three main parts, each addressing a crucial aspect of effective legal writing: style, substance, and process. In the style section, McCarl presents the core principles of legal writing, with chapters dedicated to achieving concision, using plain language, constructing strong sentences, improving organization and cohesion, and striking the right tone. The substance section dives into the practicalities of composing persuasive briefs and motions, strategically using legal authority, and telling a client's story through an engaging narrative. Finally, the process section tackles the real challenges of the writing process itself, from battling procrastination to leveraging technology to enhancing document design. 



Throughout the book, McCarl convincingly demonstrates how readability, aesthetics, and persuasiveness in legal writing are intertwined. Examples show how small choices related to word choice, sentence structure, organization, and presentation can affect how a document communicates to busy readers like judges. The book reveals the "why" behind excellent legal writing, not just the "how."

Another standout feature is the book's treatment of often-neglected topics like writing technology and typography. In our digital age, more is needed to write well - you need to know how to harness tools like Microsoft Word and understand the principles of effective document design. As McCarl notes, "Litigation is stressful enough without wrestling with your word processor."

But the book's greatest strength is McCarl's empathy and understanding of the writing process. He acknowledges the daunting nature of major writing projects and offers an array of useful strategies for overcoming procrastination, maintaining focus, and writing more efficiently. Any attorney who has struggled with the psychological barriers to producing their best-written work will find McCarl's advice in this area helpful and deeply validating.  

With its potent blend of advanced techniques and fundamental skills, Elegant Legal Writing is for both seasoned litigators and law students. While the focus is on litigation documents, the book's tips on concision, clarity, and persuasiveness apply equally to transactional lawyers and professionals in law-adjacent fields. This book is not just for those looking to improve their writing, it's for anyone who wants to master the art of effective communication in the legal world.

Whether you're a law student, new associate, or seasoned partner, investing the time to read and absorb the lessons in this book is likely to pay enormous dividends. Elegant Legal Writing is a significant addition to the legal writing literature and deserves a place on every attorney's reference shelf. Ryan McCarl is a gifted teacher and a powerful writer, and reading this book is like taking a master class in the art and science of legal writing.

 

Saturday, November 9, 2024

Legal Self-help and the Practical Reality of Civil Litigation: Settlements, Costs, and Strategic Thinking

Litigants or parties representing themselves in court without the assistance of an attorney are known as pro se litigants. “Pro se” is Latin for “in one's own behalf.” The term “pro per” is an abbreviation of the Latin phrase “in propria persona,” meaning “in their own person,” is also used in some states. It means the same as "pro se."

The right to appear pro se in a civil case in federal court is defined by statute 28 U.S.C. § 1654.



Although it may seem natural to think of litigation as a sporting event where the rules require the game to continue to a definite conclusion, the reality is quite different and more complex. Most cases do not end in a judge's or jury's decision. Instead, over 90% of civil cases are resolved through compromise and settlement rather than a final verdict. Several procedural rules accommodate compromise and settlement, and a sophisticated business strategy incorporates aspects of litigation as bargaining tools. 

Litigation is negotiation through other means. Think of litigation as a structured form of negotiation conducted under the rules of the court — a tool used to gain leverage and reach a resolution, rather than an inevitable march to trial.

1. Litigation Is About Costs, Benefits, and Risk Management

Lawyers evaluate cases based on a cost-benefit analysis, weighing the potential outcomes against the expenses, time, and effort involved in pursuing litigation. Several practical considerations drive this approach:

Economic Realities: A case involving a small amount of money can be just as procedurally complex and expensive as a case involving a large sum. For example, both a $500 dispute and a $500,000 dispute might require the same amount of research, discovery, motion practice, and court appearances. It may make good business sense to invest $5,000 in a case worth $500,000, but spending $5,000 on legal fees in pursuit of a $500 claim would not be prudent.

The Hidden Costs of Litigation: Litigation comes with hidden costs beyond legal fees, including the emotional toll, time spent away from work or other obligations, and the uncertainty of the outcome. Lawyers and litigants should consider these factors when deciding whether to settle a case or take it to trial.

Privacy: Litigation pursued to a verdict is part of the public record, meaning the details of the case — including evidence, arguments, and the outcome — are accessible to anyone. This can result in unwanted publicity or damage to reputations. In contrast, settlements typically include confidentiality clauses, keeping the terms private and reducing the risk of negative exposure.

Alternative dispute resolution (ADR): Many contracts require disputes to be resolved through binding arbitration, a form of alternative dispute resolution (ADR) that can often be less formal, faster, and less expensive than court litigation. Additionally, some courts mandate mediation before a case proceeds to trial. These methods can provide a more controlled environment for negotiation and often lead to settlements that are more favorable than unpredictable court rulings.

2. The Unpredictability of Judges and Juries

Litigation is inherently unpredictable. While the law provides a framework for decision-making, judges and juries are human and may interpret the facts and law in unexpected ways. Even seeming clear-cut cases can end in surprising results, making it risky to rely solely on a belief that you will "win" based on the strength of your arguments.

No Such Thing as a "Sure Thing": Very few cases are clear-cut. Each party typically believes they have a strong case, yet both sides cannot win. Lawyers know that the outcome of a case is rarely certain, and even strong cases can be derailed by unexpected developments, procedural errors, or the personal biases of decision-makers.

Thinking in Terms of Probabilities: Rather than framing a case as "winning" or "losing," it is more practical to think in terms of probabilities and expected value. For example, if you believe you have a 50% chance of winning $500,000, the expected value of your case is $250,000 (50% of $500,000). This approach is similar to the way a gambler evaluates a wager — it is about weighing the potential reward against the risk and the cost of placing the bet.

3. Settlements Are Often the Most Rational Outcome

Given the uncertainty of trial outcomes and the high litigation costs, it is no surprise that most civil cases settle before reaching a verdict. Settlements allow both parties to:

Manage Risk: By agreeing to a compromise, both sides can avoid the risk of an adverse ruling, control their costs, and achieve a level of predictability. Even if the settlement is less favorable than a potential court victory, it is often better than facing the uncertainty of trial.

Save Time and Resources: Litigation can take months or even years to resolve, especially if appeals are involved. Settlements provide a faster resolution and allow the parties to move on, rather than being tied up in a lengthy legal battle.

Preserve Relationships: In many cases, the parties involved may have ongoing business or personal relationships. Settlement can help preserve these relationships by avoiding the adversarial nature and potential public exposure of a trial.

4. Thinking Like a Gambler: The Art of Weighing Risks and Rewards

Successful litigants, whether pro se or represented by lawyers, must think like a gambler — not in terms of recklessness, but in terms of strategic risk assessment. Just as a poker player must decide whether to bet, raise, or fold based on the strength of their hand and the risks involved, a litigant must evaluate whether it is worth investing more time and money in a case. If the opposing party’s settlement offer is better than the expected value of continuing the litigation, a rational decision might be to accept the offer rather than "go all in" with the uncertainty of trial.

  • Assess Your Odds:
  • Consider your chances of success objectively.
  • Avoid the temptation to overestimate your case simply because you believe in its merits.
  • Try to evaluate your case the way an outsider or neutral party would.

Calculate the Costs: 

Weigh the financial and emotional costs of litigation against the potential reward. If the costs of pursuing the case exceed the expected value of the outcome, it may be wise to settle or seek a compromise.

Be Willing to Walk Away: 

Like a disciplined gambler who knows when to fold, a reasonable litigant knows when to settle, cut losses, or even drop the case entirely. The strongest position is often one that is guided by rational analysis rather than emotion.

Litigation is not about right and wrong:

Litigation is about managing risk and making strategic decisions based on costs, benefits, and probabilities. The vast majority of cases settle because the risks and costs of trial are simply too high for both sides. Thinking like a lawyer — or even like a gambler — means evaluating your chances realistically, understanding the unpredictability of the legal system, and knowing when to compromise. Keep these practical realities in mind, and remember that the best outcome may not always be a "win" in the traditional sense, but rather a resolution that minimizes risk and maximizes your overall benefit.

  • Over 90% of civil cases end in settlement, not trial.
  • Litigation involves weighing costs, benefits, and risks, rather than focusing solely on winning.
  • Alternative dispute resolution (ADR) methods, like arbitration and mediation, can offer more controlled and private ways to resolve disputes.
  • The public nature of trials can expose sensitive information; settlements often provide confidentiality.
  • Think strategically like a gambler: assess the odds, calculate costs, and know when to settle or walk away.


Friday, November 8, 2024

How to File a Beneficial Ownership Report (BOR) Under the Corporate Transparency Act (CTA)


 

Overview - Beneficial Ownership Report

The Corporate Transparency Act (CTA), effective from January 1, 2024, mandates that most U.S. businesses file a Beneficial Ownership Information Report (BOIR) with the Financial Crimes Enforcement Network (FinCEN). This requirement is designed to enhance transparency and combat the misuse of anonymous shell companies for illicit activities, such as money laundering and tax evasion.

What is a Beneficial Ownership Report (BOR)?

A Beneficial Ownership Report is a filing that identifies and provides key information about the individuals who own or control a reporting company. The aim is to disclose the beneficial owners, defined as individuals who own at least 25% of the entity or exercise significant control over it.

Step-by-Step Guide to Filing the Beneficial Ownership Report

Step 1: Determine if Your Company is Required to File

Under the CTA, any entity that meets the definition of a "reporting company" must file a BOIR unless it qualifies for an exemption. A reporting company is any:

  • Domestic corporation, LLC, or similar entity formed by filing a document with a state or tribal office.
  • Foreign company registered to do business in the United States.

Exemptions: There are several types of entities exempt from reporting under the CTA, including publicly traded companies, certain large operating companies, tax-exempt entities, banks, and insurance companies. For a complete list of exemptions, see the attached exemption list.

Step 2: Identify the Beneficial Owners

A beneficial owner is any individual who:

  • Owns or controls at least 25% of the entity's ownership interests.
  • Exercises substantial control over the company (e.g., as a senior officer or director).

You will need to collect the following information for each beneficial owner:

  • Full legal name
  • Date of birth
  • Home address (P.O. boxes or professional addresses are not accepted)
  • A valid identification document (e.g., U.S. driver’s license or passport)

Step 3: Prepare the Necessary Information

The report must include:

Company Information:

  • Legal name of the entity
  • Business address
  • State or tribal jurisdiction where the entity was formed or first registered
  • Taxpayer Identification Number (TIN)

Beneficial Owner Information:

  • Name, 
  • date of birth, 
  • address, and 
  • identification documents for each beneficial owner

Step 4: Choose a Filing Method

Filings can be submitted to FinCEN in one of two ways:

  • Online Submission via FinCEN Platform: This is the recommended method for faster processing. Visit the FinCEN Filing Portal and follow the step-by-step instructions.
  • PDF Form Upload: Alternatively, you may download a PDF version of the BOIR form, complete it, and upload it via the FinCEN portal. Ensure that you have Adobe Acrobat to fill out the form.

Step 5: Submit the Filing

Once all information is collected and verified, you can proceed to submit the report online. Ensure that:

  • All fields are accurately completed.
  • Identification documents are uploaded correctly.
  • You retain copies of the submission for your records.

Filing Deadlines

For companies created or registered before January 1, 2024, the deadline to file the initial report is January 1, 2025.

For companies created or registered on or after January 1, 2024, the report must be filed within 90 days of formation or registration.

Penalties for Non-Compliance

Failure to file the required report or providing false information can result in significant penalties, including fines and potential criminal charges.

Tips for Small Businesses

Maintain an Updated List of Beneficial Owners: Given the ongoing requirement to update FinCEN if beneficial ownership changes, having a process in place to track these changes is crucial.

Consult with Legal and Financial Advisors: Navigating the requirements of the CTA can be complex. Consulting professionals may help ensure compliance and avoid penalties.

Conclusion

The Beneficial Ownership Report is a critical compliance requirement under the Corporate Transparency Act. By understanding the process and preparing the necessary information, businesses can meet their obligations and contribute to financial transparency efforts.

For more information and to begin the filing process, visit the FinCEN BOI Filing Portal.



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